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Retainage Forms

Retainage is a requirement for ALL contracts over $20,000.

Forms D-11 and D-12 are used to administer the release of retainage. The school districts submit Form D-11, Application to Release Retainage with supporting documentation and certificates. Ñî¹óåú´«Ã½ reviews the D-11 Forms, documentation and certifications. When the process is complete, Ñî¹óåú´«Ã½ issues Form D-12, Retainage Release Authorization.

• Escrow Agreement¨CForm D-162
• Contractors Option¨CForm D-163 (This form is required with Form D-162)
• Retainage Bond¨CForm D-164
• District Certificate of Bond¨CForm D165 (Required with Form D-164)
• Application for Release of Retainage¨CForm D-11

Certification & Reimbursement

Forms require the payment of district funds before access to state funding assistance is approved. District funds are verified by the payment certification process.

• Construction¨CForm 1288
• Skills Center¨CForm 1288SKL
• Furniture and Equipment¨CForm B751
• Inspection and Testing¨CForm 1290 (Use hardcopy form provided by Ñî¹óåú´«Ã½.)

Construction Contract Forecasting

Ñî¹óåú´«Ã½ requires school districts applying for the SCAP to submit expected Construction Contract payment information for their projects. The Monthly Construction Contract Payment Schedule must be submitted at D-9.

D-Forms

The D-forms are the primary documents that form the basis of any agreements between Ñî¹óåú´«Ã½ and the school districts receiving state assistance through the School Construction Assistance Program (SCAP).

All new D-Form applications are now submitted electronically using the Information and Condition of Schools (ICOS) web application. Paper forms are no longer being accepted. Please login to to submit a grant application for SCAP funding.

D1

Study and Survey Grant Application

Sample Documents

• Inventory and Building Condition Assessment Checklist
• Form 1066: Students with Developmental Disabilities
• Sample Resolution: Board Acceptance of Study and Survey

D3

Project Application (Excel)

Sample Documents

• Sample Resolution: Authorized Signatures
• Sample Resolution: New-in-Lieu Replacement Option
• Form 1066: Students with Developmental Disabilities
• Sample Letter: Request for High-Performance School Exemption

D5

Application for Preliminary Funding Status (Excel)

Sample Documents

• Sample Resolution: Racial Balance
• Sample Resolution for GC/CM: Board Approval of Use
• Sample Letter: Certification of Funds & Front Funding
• Sample Preliminary Construction Management Plan
• Sample Letter: SEPA Compliance
• Washington Sustainable Schools Protocol Required Documents available on WSSP Page

D7

Application to Proceed with Bid Opening or Application to Negotiate MACC (GCCM) (Excel)

• Assignable Square Footage Form
• Summary of Assignable Square Feet by Building Instructions

Sample Documents

• Sample Final Construction Management Plan
• Sample Letter: Architect¡¯s Compliance with Code
• Sample Letter: Inspections and Testing
• Sample Letter: Jurisdiction Approval
• Sample D-7 CR Certification Letter
• Sample D-7 VE Acceptance Resolution

D9

Application for Authorization to Sign Contracts (Excel)
GC/CM Application for Authorization to Sign MACC Agreement (Excel)
Contract Payment Schedule

Sample Documents

• Modernization projects: Sample Resolution: 5 year/30 year
• Sample Resolution: Intent to Award
• Sample Resolution: Intent to Construct
• Sample Letter: Certification of Disbursable Funds
• Washington Sustainable Schools Protocol Required Documents available on WSSP Page

D11

Application for Release of Retainage (Excel)

Sample Documents

• Sample Resolution: Final Acceptance
• Sample Resolution: Commissioning Report
• Sample Letter: Architect¡¯s Certification
• Sample Letter: Certification of Submittal of High-Performance Documents
• Sample Letter: Certification of Submittal of Apprenticeship Information
• Sample Letter: Certification of Liens
• Sample Letter: Certification of Wages
• Washington Sustainable Schools Protocol Required Documents available on WSSP Page

Other

Miscellaneous claims and suggested reporting formats:

• Invoice Voucher (Contractor) Application for Payment on Contract-Form F717A
• Invoice Voucher (Architect) Application for Payment on Contract-Form F718
• Study and Survey Claim Form-Form SPI 1482
• Special Capital Grants Provided by Budget Proviso¨CForm 1583